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Tips and Tricks to Make Property Management Easier in Costa Mesa, CA | True Property Managers

October 23, 2021

Tips and Tricks to Make Property Management Easier in Costa Mesa, CA | True Property Managers

Property Management Documentation

All businesses have to document their transactions, but it is the property owners that have a higher need for documentation. Without proper records and paperwork of what happened in your building’s day-to-day operations, you are less likely to collect rent from tenants or deposit monies back into banks accounts when they’re due on loans.

Documenting everything is necessary when it comes to property management to keep your business running smoothly without any hitches along the way. Consider using systems such as Evernote or Google Keep. Whatever you choose, make sure it works for you. If you don’t like the system, you won’t use it. Before you know it, your property management tasks are out of control.

Create a System for Documentation

Developing a system for property documentation will help you keep your records up to date and provide the information that is needed in case of an emergency. Next time something pops into your mind like “oh I need to do that!” Write it down before anything else happens, so when an emergency finally does arise all efforts can be made more efficiently with what had been prepared beforehand. Create some sort of note-taking program on whatever devices are most suitable: Evernote (a cloud storage/Notes app), Google Keep (an Android alternative), or Apple Notes App – whichever one works best for you!

Your Time is Valuable – Schedule It!

Scheduling your “to-dos” into a calendar or app will help you get things done. Property management in Costa Mesa, CA can be stressful. You’ll have less stress and be able to focus on what needs doing now, which could also include one single task at a time rather than all the other tasks in mind while only allowing enough space for them later when they become overwhelming or urgent!

Organize Your Work Into Time Blocks

The property management industry has seen a shift in the last decade. More and more property managers are doing their work on their own time, with no supervision or guidance from property owners. This means that property managers must be able to manage themselves efficiently – including their time. If you’re feeling like your property management duties are out of control, it’s because they probably are!

By organizing your property management tasks into time blocks, you know what needs to happen and when it needs to happen. Scheduling your tasks into blocks of time throughout the day will keep you focused and productive during each block and will also allow for breaks between blocks.

Pre-Screening Survey – A Must!

Many property managers will say that the most time-consuming aspect of their job is screening tenants. One way to speed things up and make sure you never get too many emails or phone calls from low-quality people again is to create an online form for prospective renters! By using a Google Form survey, you can be sure that only qualified applicants have access to your rental listing. This will save you hours every day on tedious tenant screenings.

Screen Your Tenants Well

Imagine this: You’ve just signed a property management agreement with the perfect tenant. He has good credit, references from his last landlord, and he’s ready to move in right away. But after you do your perfect tenant moves in, he’s not so perfect….

You missed something.

To avoid these situations, property managers like you need to make sure you’re vetting your new tenants every step of the way. For good property management in Costa Mesa, you should screen your new tenants like a pro. Here’s a list of questions:

  • How long have you lived at your current address?
  • What made you decide to leave?
  • When would you like to move in?
  • How many people will live in the house/unit?
  • What is the number of adults contributing to the rent?
  • What is your combined monthly income?
  • Do you or anyone in your home smoke cigarettes or marijuana?
  • Does anyone in the house practice musical instruments?
  • Is anyone in the house working odd hours or night shifts?
  • Have you ever broken a lease?
  • Have you ever declared bankruptcy?
  • Have you ever been evicted from a home?
  • Have you ever been convicted of a crime?

Outsource Tedious and Redundant Tasks

If you are a property manager in Costa Mesa, California, there are many tasks that you have to accomplish on a daily basis. The good news? You can outsource property management tasks that are tedious and redundant to a virtual assistant who will do them at a fraction of the cost of full-time employees.

You can hire virtual assistants to handle the tedious tasks that you hate the most like answering the phone, replying to property management requests, and responding to property manager inquiries. You can even train a virtual assistant to post all of your listings on property rental sites.

We Can Help with Your Property Management in Costa Mesa, CA

Finding true Costa Mesa property management professionals can be hard, but you’ve found the right place. 

We are True Property Management and we take care of all your needs when it comes to managing a rental in Costa Mesa California. From finding tenants for vacant apartments to making sure they pay their rent on time every month, we handle everything from start to finish so that you don’t have to worry about anything! If you need help with any other tasks related to owning a residential or commercial property in our area, feel free to give us a call at 866-957-6677 today and let us make life easier for you. You deserve better than worrying about this stuff – contact True Property Management now!

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